이벤트 플래너 EVENT PLANNER 회사 행사를위한 행사담당자 구하는 요령 > 가정서비스

Base preliminary logistical decisions on your budget: number of guests, atmosphere, location, date and time, food (buffet, sitdown meal, cocktail party, box lunches) and degree of formality. Give yourself six to nine months of lead time when planning a large event. See 324 Create the Ultimate Wedding Checklist.

List those tasks you want taken off your shoulders. A pro can plan budgets, rent audiovisual and other equipment, scout venues, hire and manage live music, manage guest lists, arrange decorations and valet parking, handle airline and hotel bookings for out-of-town events or guests--even hire portable rest rooms.

Consult local wedding and business reference guides, and ask for referrals from friends, colleagues, caterers, and local hotels and businesses for event planners, consultants or coordinators.

Inerview likely prospects. To find out if they're experienced in the kind of event you're throwing, ask how many events they've produced, what kind, for what size group, and what made these events special. Discuss what aspects of your event they will assume control over. A good planner should also be able to offer creative ideas to suit any budget.

Discuss whether you will be billed by the hour, by the event or as a percentage of the total budget. Ask if package prices are available. Explain in detail what you want the coordinator to do, then ask for a quote in writing. Ask what he or she can do to reassure you that costs won't run over, at least not without your prior agreement.

Query the coordinator to see how he or she would handle potential catastrophes such as the caterer running out of food, the DJ not showing up, or a sudden downpour drowning out an outdoor event.

Ask if you can drop by one of the planner's events in progress. Request contact details of previous clients and call them to ask about their experience with that particular event coordinator.

Spell out the project's scope in detail. Describe the planner's responsibilities and delineate all payment information in a written, signed agreement.